Accounting Specialist

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EPAY Systems, Inc., a growing SaaS provider of human capital management solutions, is seeking an ambitious and detail-oriented Accounting Specialist to have a hands-on role assisting with the management and execution of the day-to-day finance and accounting tasks.


This is an exciting opportunity to join a highly entrepreneurial, collaborative organization that is looking to become a leader in the Human Capital Management (HCM) space. The Accounting Specialist will serve a critical role within our organization assisting with the maintenance and preparation of the company’s financial statements, managing the company’s payables and receivables, assisting with corporate bookkeeping, preparation of financial reports, as well as reconciling our growing outsourced payroll business.  The ideal candidate will be well-versed in accounting principles, have a solid foundation in corporate bookkeeping, possess a solid understanding of corporate payroll processing, have an exceptional attention to detail and an affinity for working with numbers. 


This position reports to the Controller and works very closely with the Senior Accountant. As EPAY continues to grow, we are looking to scale our accounting department, bring in new technologies and develop new procedures so that we can more efficiently process and manage the growing volume of transactions. The Specialist is expected to play a meaningful role as we scale our operations.

EPAY is rapidly growing provider of Human Capital Management software and services including:  payroll & payroll tax; applicant tracking; employee onboarding and employee self-service; time and labor management; benefit plan administration and open enrollment; administrative services (e.g. COBRA, FMLA, ACA, employment verification, FSA/HSA and HR resource center hotline).   Our clients range from single location, single FEIN businesses, to multi-billion dollar global concerns.

Job Responsibilities

  • Support the Senior Account and Controller execute the accounting-related duties

  • Analyze & record client payrolls and payroll transactions

  • Prepare client invoices, record cash receipts, process credit card payments

  • Monitor client accounts receivables and lead collection activities, when necessary

  • Maintain subsidiary ledgers for payroll-related liabilities & reconcile payroll-related cash accounts 

  • Update accounts payable and perform reconciliations

  • Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines

  • Assist with reviewing of expenses, payroll records etc.

  • Update financial data in databases to ensure that information will be accurate and immediately available when needed

  • Prepare and submit weekly/monthly financial reports

  • Prepare analyses and reports for management

  • Act as a resource during the annual audit

  • Assist Senior Accountant and Controlling in the preparation of monthly/yearly closings

  • Assist with other accounting, finance, budgeting projects


Job Requirements


  • Familiarity with the month end closing procedures

  • Experience with accounting software, preferably with Microsoft Great Plains

  • Advanced knowledge of MS Excel and proficiency with all Microsoft Office applications

  • Self-starter mentality with an entrepreneurial spirit and can-do attitude

  • Ability to work and thrive in a lean, team environment, focused on achieving results

  • High level of integrity, strong sense of confidentiality, and customer service mentality

  • Strong organizational skills, ability to manage multiple tasks, establish priorities and meet deadlines

  • Excellent analytical abilities

  • Meticulous attention to detail, as well as reliability; and ability to carry out daily functions in an efficient, accurate and timely manner under deadlines

  • Solid understanding of accounting and financial reporting principles and practices

Location: Rolling Meadows, IL
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